Meeting Minutes

Meeting commenced at 9:15am.

1. Agenda Bashing
The meeting started with greetings from the chair, Paul Wilson, with apology of Philip Smith. The chair asked the participants to review the agenda. The minutes follow the sequence of the revised meeting agenda.

2. Roll Call
The chair then asked attendees to introduce themselves.

3. AP* Organization and Meeting Reports
3.1 APAN update by Dae Young Kim

• finished works and works in-process of Y2004
  1. The change of the APAN Chairman was completed in June 2004. The new APAN chairman is Prof. Shigeki Goto.
  2. The APAN structure committee and bylaw committee were appointed in Jan 2004.
     The new APAN by law has been endorsed. APAN will have the inaugurated ceremony for the new APAN member structure on July 7, 2004.
     APAN will cooperate and will have full time secretariat and staff. The selection of the secretariat will be done at this 18th APAN meeting.
• Hot issues:
  1. IRNC by NSF (Transpac); most important issue is to upgrade APAN links.
  2. Governmental effort: to have direct link between Europe and Asia (TEIN2)
     The TEIN2 meeting was going on at the same time of AP* Retreat.
• The chair passed a warm regards to Prof Chon through Prof Kim.

3.2 AP ENUM (APEET) by Hiro Hotta

• The presenter gave an overview of ENUM and procedure of delegation of a Telephone numbers space ENUM trial.
• Most of the European countries has done delegation already while in Asia Pacific region, only Singapore has completed the delegation.
• The presenter then gave an explaination on layer of ENUM services.
• The past activities in Asia Pacific region were a session at APRICOT2003, BoF at APRICOT2004, sessions at APT-ITU Workshop in 2003 and APT-ITU Workshop in 2004.
• The presentation provided an overview of APEET (Asia Pacific ENUM Engineering Team).
• APEET is a project team with no formal entity. APEET engineers are supported by their respective orgs. The cost for the collaborations are voluntarily supported by the participating organizations.
• And it is noted that APEET will be dissolved if and when the project has been terminated.
• Five current members of APEET are SGNIC, CNNIC, JPRS, KRNIC and TWNIC.
• Only ccTLD administrators (or its designated representatives) can be a member of APEET and only if there is no objections from existing APEET members.
• Vendors and others can join the ENUM trial orgs in each country/region, and individual experts are invited to participate the meeting as well.
• The presenter provided information about ENUM and VoIP track at APRICOT2005 which will include the live demonstration. The presenter informed the meeting that there is a plan to distribute 300-500 handsets of SIP phone to APRICOT attendees to experience the live demostration of ENUM.

Q: Is it possible for a telephone oganization which has ENUM delegated to join APEET?
A: This is a technical ENUM DNS and its application trail. At this moment, only ccTLD can join APEET.

3.3 DotAsia by Che-Hoo Cheng

• The presenter firstly gave the background of .Asia, a Top-Level Domain for the Pan-Asia and Asia Pacific Internet Community. It is a “sponsored” top level domain, or sTLD. Registrations available in LDH at the second level. Eligibility requirement is a legal entity in Pan-Asia or Asia Pacific.
• DotAsia Organisation Limited is formed to serve the community. It is a not-for-profit organisation incorporated in Hong Kong “Owned” by Pan-Asia and Asia Pacific Internet community. Initial funding loaned by Afilias Limited.
• It is noted that it is formed to serve the community with a vision "to leverage the successful and cooperative platform of the Pan-Asia and Asia Pacific Internet community to further this collaborative approach to other areas of the growing economies.
• Mission: Sponsor, establish and operate an Internet namespace with global recognition and regional significance dedicated to the needs of the Pan-Asia and Asia Pacific Internet community; reinvest surpluses in socio-technological advancement initiatives relevant to the Pan-Asia and Asia Pacific Internet community; operate a viable not-for-profit initiative that is a technically advanced, world-class TLD registry for the Pan-Asia and Asia Pacific community.
• .Asia bid already has good support with 13 sponsor members, 3 co-sponsor members and 14 other supporters.
• Initial board member and initial advisory council have also been setup.
• The very first bid from Asia ever, was submitted to ICANN on March 16, 2004. April 1 – May 14, 2004 was public comments period. Independent evaluation period is during May - July 2004.
• The first physical Initial Board Meeting will be held in KL in July 2004.
• August 1 and forward will be a period of selection of applications for commercial / technical negotiation and contract talks.
• Finally the presenter invited supports from all. Joing as a member, only non-binding Letter of Intent (LOI) is needed at this stage.
• More support means higher chance of success.

3.4 APNIC status report by Paul Wilson

• The presenter started with a chart of membership growth. The rate of APNIC membership growth has been increasing over the past year. In 2003, there was a net increase of 112 members.
• The membership distribution around the region has changed slightly in recent years. There has been strong growth in Australia. The growth rate has delined in Hong Kong, but is increasing in India following changes in regulatory structure.
• IPv4 address demand continues to grow at a steady linear rate. Japan, China, and Korea led the region in terms of IPv4 address consumption. This was contrasted with the distribution of members, due to the presence of NIRs in certain economies.0
• Since 2002, APNIC was the highest allocated IPv4 addresses RIR compared with other RIRs.
• For IPv6 allocations, the biggest IPv6 addresses were allocated to Japan in 2002 and 2003 while in 2004 it was changed to Korea.
• Services Development:
  • Internal systems: “Allocation Manager”, Request tracking system and Meeting management system redesign (including APRICOT registration system and provided to SANOG and AIT)
  • MyAPNIC v1.3 launched in 2004 with the following functions:
    • Resource request forms
    • Whois data management
    • Technical menu including ‘looking glass’
    • Request tracking interface
    • Online voting ready for use
• Training Services:
  • updated training courses on Internet Resource Management I & II, Essentials, DNS workshops and IRR tutorial with hands-on lab.
  • collaborations with SOI-Asia, AIT, NIR (Indonesia, China, Taiwan), RIPE NCC, PITA and ISOC.
• Outreach and Liaison: 8 activites with regional groups and 1 activity with WSIS.
• APNIC has embarked on the distribution of root server mirrors throughout the region. The mirrors are deployed using the anycast system. They have been deployed in Hong Kong, mainland China, Taiwan, and Singapore in 2003. In 2004 they have been deployed in Australia and and Hong Kong and several more and are now being planned. APNIC is a coordinator of these services in the region, but is not an opertor.
• In summary 8 sites have successfully deployed and 7 more sites are planned to deploy in 2004.
• The presenter provided an overview of the new policy development process.
• Policy updated at APNIC 16/17 are historical resource transfer policy, private customer assignment records, recovery of “unused” address space, lowering IPv4 minimum allocation size, and IPv6 policies
• Finally, the presenter welcomed all participants to the next APNIC Meeting, APNIC18, in Fiji during 31 August - 3 September 2004.

Questions and discussion
- No further discussions at this time.

3.5 APNG update by Tommy Matsumoto

• The APNG organization structure comprises of an Executive Committee chaired by Tommy Matsumoto, an Advisory Board, a Steering Committee, a Secretariat and activity committees.
• APNG Server is hosted by NTT Communications iDC in Tokyo Japan.
• Sponsorship to APNG is key subject:
  • funding sponsors are APNIC and NTT Communication
  • APNG Camp fellowship sponsors are Weathernews Inc., JPRS, KRNIC, TWNIC, Echelon Corp and T&Y Matsumoto Corp.
• The presenter thanked APNIC for their continuous support to APNG.
• It is noted that financial status of APNG is still healthy.
• APNG schedule for Y2004

  2nd-6th March	ICANN Meetings, Rome, Italy
  2nd-5th July	5th APNG Camp, Cairns, Australia
  2nd-7th July	18th APAN Meetings, Cairns, Australia
  19th-23rd July	ICANN Meetings, Kuala Lumpur, Malaysia
  1st-5th December	ICANN Meetings, Cape Town, South Africa

• APNG schedule for Y2005

  24th-28th January	19th APAN Meetings, Bangkok, Thailand
  16th- 25th February	APRICOT, Kyoto, Japan
  xx – xx February	6th APNG Camp
  22nd-26th August	20th APAN Meetings & APNG AGM, Taipei

• The program of current APNG Camp in collaboration with 18th APAN meeting was introduced. There were fellows from 10 countries attending this APNG Camp.
• Finally the presenter invited for APNG and APNG Camp sponsor.

3.6 APTLD update by Chris Dispain

• The presenter gave a brief info of APTLD; Asia Pacific Top Level Domain Association.
• The events of APTLD in Y2004:
  • three face-to-face meetings in February, July and November
  • at least two on-line board meetings in February, April and more
  • two technical workshops in February and November
  • 4 outreach activities at AP* Retreat in February, ccTLD meeting in March, AP* Retreat in July and APNIC 18 in Aug/Sep.
• The next APTLD Meeting will be held on 18th July 2004 at Kuala Lumpur, Malaysia.
• APTLD technical outreach is targeted for APTLD members and non-members in the Asia Pacific region with the following objectives:
  • Education, Information sharing on related technical matters
  • Relationship building among the internet technical community of the Asia Pacific region
  • Promote APTLD
• The 3rd Technical Workshop will be held in November 2004 at Perth, Australia (TBD).
• APTLD established a sponsorship program to increase awareness of the benefits of being a member of the APTLD and to contribute to the adoption of best practice in DNS matters among ccTLDs in the Asia Pacific region. The targets are ccTLDs in the Asia Pacific region who cannot themselves fund attendance at APTLD members meetings and/or technical workshops. The program provides a financial contribution to the costs of air fares and accommodation.
• APTLD is based on membership, and its activities are funded by membership fees. Currently there are 21 ordinary members, one associate member and one observer.
• 2004 Board of Directors were presented as well as the APTLD committees.

3.7 intERLab update by Pensri A.

• The presenter gave a background idea to establish an Internet Training Center with a fixed location which was agreed by AP* organizations at AP* retreat in 2000.
• intERLab was officially launched at AIT on December 15, 2003.
• Activities of intERLab to build up research lab and training center
  • Project oriented on network connectivity, policies/social and e-Learning
  • Trainings: co-ordinate and organize infrastructure trainings with AP organizations
  • Degree Program which should be designed and delivered after 2-3 years from now while joint degree/distance ed courses can be done immediately.
• Funding are needed for operating, projects and network connectivities.
• Primary partners presented at the first workshop at AIT are INRIA, APNIC, NSRC, APAN, SOI-Asia, etc.
• The network connectivities of intERLab are TEIN2, APAN, AI3.
• Finally, the presenter gave a summary of intERLab's activities in 2004.

4. Session I
4.1 WSIS update by Paul Wilson

• The presenter described the background to the World Summit on the Information Society (WSIS).
• WSIS is an Intergovernmental UN summit on all aspects of the “Information Society” to maximise benefits and opportunities, minimise adverse impacts, address digital divide with Millennium Development Goals (MDGs). It was originally proposed by ITU.
• There are limited ways for participating in the WSIS, although APNIC has so far attended with other RIRs as an observer.
• The WSIS will take place over several phases from 2003 to 2005 and will deal with all aspects of ICTs, including "Internet Governance".
• The actual scope of the Internet governance concept is not well defined.
• Phase I was during 2002-2003 with 5 prepcoms and the Geneva summit in December 2003. The outputs were Declaration of Principles and Plan of Action. Two working groups were formed: Financial Mechanisms (WGFM) and Internet Governance (WGIG).
• Phase II is during 2004-2005 with 3 prepcoms and a Tunis summit in November 2005.
• WSIS II - Prepcom 1 was held in June 2004 in Tunisia. The results are Phase II focuses on implementation, no changes to Phase I decisions and “preparatory process should be inclusive, efficient, transparent and cost-effective”.
• The prepcom 2 will be held in February 2005 and prepcom 3 will be held in September 2005.
• There has now been a resolution to form a working group on Internet governance, but so far there are no indications as to how it will be formed or which UN body will host it. The first challenge for the working group will be to define Internet governance.
• Preparatory meeting was held in March 2004. Secretariat has been established. Membership / composition is still unknown. It is to be decided by UN SG (to be announced “soon”. Working method is also unknown. Meeting was scheduled in late September (first of several to be held).
• AP organizations can
  • recognise threat to “Internet tradition” which needs lobbying at Government level, and may need evolution to current model (for instance, ICANN)
  • attend WSIS prepcoms, and regional preparatory meetings (Asia meeting proposed in Beirut)
  • organise and attend information sessions such as APRICOT and APNIC meetings
  • prepare and submit formal submission to WGIG and other committees and to ICANN regarding WSIS.
• The presenter noted that there are no current actions for APNIC to take on this matter except to continue monitoring it. All the RIRs continue to express their support for the current Internet model, including the role of ICANN.

4.2 ICANN AtLarge by Tommy Matsumoto

• ICANN coordinates global Internet's systems of unique identifiers, including systems of domain names/numeric addresses used to reach all computers on the Internet; also coordinates related policy development.
• The presenter gave an explaination on ICANN last year re-organization which increased role of individual user community (“At-Large”) to help guide ICANN’s activities/decisions along with other Internet stakeholders.
• ICANN created Interim At-Large Advisory Committee (ALAC) in 2003 and called for framework of local, regional groups to promote structured involvement and informed participation of world’s “At-Large” community.
• One of the fastest growing regions for At-Large participation is Asia/Australia/Pacific.
• At-Large Structure applications from five groups in this region are being processed:
  • Internet Society Vasudhay Kutumbhkum (based in India);
  • ISOC Taiwan Chapter (based in Taiwan);
  • At Large@China (based in P.R.China); and
  • National Information Infrastructure Enterprise Promotion Association (based in Taiwan)
• APNG started “At-Large Committee”. The committee is organizing an event planned for ICANN meetings in Kuala Lumpur during 19-23 July 2004 to advance Regional At-Large Organizations (RALO).
• Asia/ Aus/ Pacific At-Large Structures can benefit region's users. Through websites, on-line discussion lists, email announcements, conferences, etc. ICANN At-Large groups will have the information and tools users need to be involved. Direct user involvement provided by Asia/Aus/Pacific At-Large Structures will help ensure that ICANN takes actions that reflect individual Internet users' needs in this region.
• Issues affecting Asia/Australia/Pacific Internet users are
  • implementing of internationalized domain names
  • introducing new domain names (.com, .org, +)
  • privacy of personal information used in domain name registrations (WHOIS database)
  • mapping telephone numbers to domain name system (ENUM)
  • other...

• It was noted that When looking at the core responsibilities of ICANN for domain names and IP addresses has some doubts started about the extent of the At-Large strucuture can play. The general perception being that if ICANN is doing its jobs correctly and purely coordinating as it should the technical function to the Internet, then there is little or nothing for the common Internet users to do. It does only when there might be issues of problems that arise, for instance, in terms of gTLD or ccTLD delegation and creation of, that people might need to involve and have interest.
• It was suggested that for the rocky role of At-Large structures with the ICANN so far, it is because of possibly a lack of real focus on real on-going issues apart from averting problems which could affect the users.
• It was wondered that the At-Large structures for some of the components like Asia/Pacific At-Large might anxiously and causiously adopt some poorer issues as being important end-user issues. In order to convey the vision to the end-users of where and how the structure could serve them, it is a good thing as long as ICANN it's own mission being extended to include all of the end-users issues and governance issues and consumers issues and so on. It was wondered that there is any consideration in this issues.
• It was noted that ICANN itself can assure to retain its core mission. But there are some other ICANN component bodies which might actually develop some independence from ICANN. The governance advisory might start to move that direction as well with a certain degree of independence from ICANN. The adoption of some wider issues particularly in WSIS context, that is not a guardian or a single point of contact on internet governance outside of the UN system.

• The presenter explained the developments in the ICANN process that led to the formation of the Number Resource Organisation (NRO) which was formed late in 2003 as a “Coalition” of all RIRs for carriage of joint RIR activities which are technical coordination and services, global policy coordination, RIR point of contact and representation and negotiation/liaison with other bodies. It is independent of ICANN.
• It is intended that negotiations with ICANN will lead to the formation of a new ASO. The NRO will be the point of contact in these negotiations. the intention is that there should be a body that would be able to continue to provide services in the absence of ICANN.
• The RIRs have been clear in their position that prior to the ICANN reform process, there was a strong chance of losing ICANN.
• Therefore, the RIRs decided to be more careful in structuring a system that would be able to survive ICANN if such a situation arose again. The RIRs designed the NRO to be able to be ready to assume responsibility for the numbering resource pool if it was ever needed.
• After a long discussion throughout 2003, the NRO was formed by the RIRs signing an MoU.
• The NRO is not yet a legal entity, although this is anticipated in the proposals. This would be necessary in the context of some technical activities, which may attract the potential for legal proceedings.
• One of the parts of the NRO is the Numbers Council (NC), which has a Global Policy Coordination function. The NC has been suspended while the ASO exists in its current form. Currently, there are 12 members (15 with AfriNIC); 2 members elected by each RIR policy meeting and 1 member appointed directly by each RIR but currently not active.NC and PDP suspended while ASO exists but serve as "placeholders" for future use.
• EC of NRO has been appointed. Paul Wilson is the chair. EC has regular meeting. RIR coordination groups were formed. The Secretariat duties are being performed by the RIPE NCC in 2004.
• The presenter then discussed the background of the ASO. There are now reform discussions ongoing with ICANN in relation to the ASO. There are several structural issues that need to be addressed and there are also concerns about the effectiveness of the ASO. The documents produced by the RIRs note the concerns about the ASO and recommend changes that would address them.
• The RIRs proposal is that the new ASO function should be performed by the NRO. Therefore, under this proposal the NC would become the Address Council. There would be non-voting appointments from a nominating committee. And there would be mutual liaison with the GAC and ALAC.
• The presenter finally displayed a diagram to help explain the proposed strucuture, function, and relationships of the NRO and ASO.

5.2 Internet Technical Training and Workshop in AP by Pensri A.

• Internet Technical Training and Workshop in AP can be categorized into two types: infrastructures and other technical trainings. Infrastructures training are related with IP Address and Domain Name.
• APNIC Training assistance in collaboration with intERLab/AIT started in 2004. intERLab/AIT assists with APNIC training events, providing logistical and administrative support for the training courses. Further improvements in the coverage and reach of APNIC Trainings are being planned.
  • APNIC conducted 2-day DNS workshop and one day training titled “Internet Resource Management – Essentials (IRM-E)” in Thailand in collaboration with intERLab/AIT in March 2004. Modules consists of presentations, hands-on sessions and Lab exercises. The workshop and training were success with good responses from attendees and strong commitments from resource persons. APNIC is planning to conduct Advanced DNS Workshop sometime in the early of next year.
• APTLD Technical Training: two technical training courses/workshops were pre-scheduled in 2003 for 2004.
  • The first one was held on February 24, 2004 in Kuala Lumpur, Malaysia in collaboration with APRICOT 2004. The topics included DNS Principles, ccTLD/gTLD and Related Organizations and Current Topic - EPP.
  • The secondth one will be organized in Perth, Australia in early November in conjunction with APTLD meeting.
  • Some additional training courses between ICANN Kuala Lumpur meeting (in July) and APTLD Perth Meeting (in November) is planned.
• Other technical training:
  • APRICOT: tutorials and workshops
  • APAN: tutorials and workshops
  • intERLab: Network Operators Workshop with SOI-ASIA and Security with APCERT
• Issues
  • Fixed location training center should be set up around the AP region. Started off with intERLab@AIT.
  • Funding and donation: Working Goup (WG) to be set up at ICANN KL.
• The presenter then requested for the discussion and suggestion.

• It was noted that ISOC Workshop is really famous. Many people would attribute the development of the Internet of the developing countries to ISOC. There are a number of initial models of ISOC with APRICOT and SANOG. It is definitely worthwhile for South Asia region.
• It was noted that APNIC received a lot of demand from ISPs for more and more trainings in AP region particularly developing economies, definitely IPv6 is one of the priority area.
• It was mentioned that WSIS's human resource development program is one of the most popularity of WSIS which under UN development activities undertaking some projects particularly in developing countries.
• It was noted that project like intERLab would be difficult to start a training at such to go out and get grants to do training. However, there are a lot of infrastructure development projects going on at WSIS. Within the projects, human resource development would be a component. And it is a great opportunity to inject the project like intERLab and have activities, accepted , recognized and funded within large projects. The challenge is required along the time frame to be involved with the development of the project in AP development projects, that is where the funding and supports for the technical trainings can actually be achieved.

• The presenter started off the distribution of IPv4 addresses by /8 and ongoing analysis of IPv4 trends with the help of charts.
• The reserve of IPv4 addresses is dwindling and must be shared globally.
• History shows us what IPv4 allocations were like, but the looming demand makes it somewhat irrelevant.
• A variety of public policy choices could further increase demand on the global pool.
• In short, further IPv4 conservation efforts will not be sufficient to deliver the Internet of tomorrow.

6. Others and Future Meetings
The next AP* Retreat will be held in conjuction with APRICOT 2005 in Kyoto, Japan, on 20 February 2005, tentatively be co-chaired by Tommy Matsumoto and Hirofumi Hotta.